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From 17^th October, there will be a national Case Transfer process that will be improved with a digital solution.

The digital solution, which introduces two new NSIs, supports an effective transfer or temporary move by providing consistency of information and reducing time lost due to incorrect or insufficient information being shared, or being unable to locate the SPOC in the receiving region. This minimal change to practice, will result in a significant impact on the ability to safely transfer the cases of People on Probation. It provides visibility for all involved and ensures clear lines of responsibility and alignment to Policy Framework however does not replace the need to conversation and best practice.

My practitioner and I will continue to follow the Case Transfer process as outlined in the Policy Framework relaunched in March 2022, Case Transfer Policy Framework – GOV.UK (www.gov.uk) however, to support a timely and safe transfer process within the required 20 working days, we will receive and transfer cases out, or transfer on a temporary move, via a Non Statutory Intervention (NSI). The NSI covers PoPs moving to a different geographical boundary that is covered by a different team.

My region will confirm which areas of the process I am responsible for, and I will be briefed prior to the 26th of September.

I may be asked to receive an incoming transfer via NSI and allocate it to either the SPO for the relevant team or to a Case Transfer SPOC, (my region will confirm this). Following this, my SPO/SPOC may allocate an address assessment to me (this could be a home visit or a desktop assessment depending on the type of accommodation, any restrictions in place or level or risk which an NSI raised for home visits).

There is likely to be very little change to my practice, and I will continue to support the process by chasing required documentation or requesting police and safeguarding checks. On receiving a case transfer, will continue to ensure nDelius is updated and check to see whether the Local Justice Area needs updating by doing an application to court.

Transferring cases

From 17^th October, there will be a national Case Transfer process that will be improved with a digital solution.

The digital solution, which introduces two new NSIs, supports an effective transfer or temporary move by providing consistency of information and reducing time lost due to incorrect or insufficient information being shared, or being unable to locate the SPOC in the receiving region. This minimal change to my practice, will result in a significant impact on the ability to safely transfer the cases of People on Probation.

I will continue to follow the Case Transfer process as outlined in the Case Transfer Policy Framework relaunched in March 2022,  Case Transfer Policy Framework – GOV.UK (www.gov.uk).  To support a timely and safe transfer process within the required 20 working days, I will now be responsible for raising an NSI when I want to transfer a case or move it temporarily to another region or PDU. The NSI covers PoPs moving to a different geographical boundary that is covered by a different team.

The NSI includes a new, shorter transfer form and ‘Action List’ ensuring I continue to capture all relevant risks of serious harm, and that all assessments are accurate and up to date. I will have access to a National PDU locater to quickly and easily identify the team or SPOC I should transfer the NSI to.

Using an NSI to track and manage a Case Transfer or temporary move will help my region to identify and safely monitor any issues i.e., consistent delays in returning police checks in a particular area, which hinders the transfer process but allows us to speak to police to ensure these checks are escalated. I can track the transfer by looking at the NSI status. My region will decide on and communicate the process I should use to track and manage any case transfers that are ‘in flight’ on the 17th of October, which will either include adding an NSI retrospectively, or continuing to manage them on our existing tracker until their completion.

Where my PoP may reside for a short period at an address other than their home address, I would need to notify the local PDU team of a Temporary Move by raising an NSI. Whilst the team in the PoPs temporary location can support, I remain responsible for that case.

The introduction of these NSIs will ensure clear lines of responsibility and alignment to Policy Framework whilst providing visibility for all involved, however does not replace the need for conversation and best practice.

I can also enforce, or recall should the PoP present a danger to themselves or the public. If I am concerned about the progress of a case transfer, I should escalate the issues reflected in the NSI to my SPO.

Receiving cases

From 17th october, the Case Transfer process will be improved with a digital solution.

The digital solution, which introduces two new NSIs, supports an effective transfer or temporary move by providing consistency of information and reducing time lost due to incorrect or insufficient information being shared, or being unable to locate the SPOC in the receiving region. This minimal change to my practice, will result in a significant impact on the ability to safely transfer the cases of People on Probation.

I will continue to follow the Case Transfer process as outlined in the Policy Framework relaunched in March 2022, Case Transfer Policy Framework – GOV.UK (www.gov.uk) however, to support a timely and safe transfer process within the required 20 working days, I will receive transferred cases or cases on a temporary move, via a Non Statutory Intervention (NSI). The NSI covers PoPs moving to a different geographical boundary that is covered by a different team.

I will also receive a completed, nationally standardised transfer form and be prompted via an Action List to review the case and make the usual checks including;

• attending a Three-way hand over session arranged by the practitioner responsible for the transfer
• Support the practitioner responsible for the transfer, with any police checks if required

It is assumed that I will accept the case and it is my responsibility to raise any challenges to the transfer pertaining to risk.  I can track the transfer by looking at the NSI status. If I receive an email from another area or region informing me of an incoming case transfer, I should request the practitioner raise the required NSI and follow the process.

Using an NSI to track and manage a case transfer or temporary move will help my region to identify and safely monitor any issues ie, consistent delays in returning police checks in a particular area, which hinders the transfer process allowing us to speak to police to ensure these checks are escalated.

My region will decide and communicate the process I should use to track and manage those case transfers ‘in flight’ on the 17th October, which will either include the practitioner responsible for the transfer adding an NSI retrospectively, or my team continuing to manage them on our existing tracker till their completion.

Where my PoP may reside for a short period at an address other than their home address I would expect to be notified by the practitioner of a Temporary Move via an NSI, which may be allocated to me. I will support both the responsible Practitioner and the PoP with appointments to ensure the sentence or license requirements are still met, however I will not be responsible for the management of the case. The case should be reviewed when the PoP returns to their original address. The introduction of these NSIs will ensure clear lines of responsibility and alignment to Policy Framework whilst providing visibility for all involved, however does not replace the need for conversation and best practice.

If I am concerned about the progress of a case transfer, I should escalate the issues reflected in the NSI to my SPO.

The Police Crime, Sentencing and Courts Act has enacted the decommissioning of Senior Attendance Centres (SAC), meaning that Courts will not be able to use SACs as a disposal in sentencing.  If I am delivering work in the SACs my region will engage with me concerning any redeployment/role alignment to other departments.  This could be using my skills to deliver Structured Interventions (SI). This may not happen immediately, and my region will inform me as to when this transition is likely to take place. I will be trained to deliver the SIs my region has selected. This will, allow more PoPs to access SIs and help reduce the backlog of those waiting for an intervention and to complete their sentence.

From January, there will be a new suite of Structured Interventions (SI) to choose from, some of which I may be familiar with. There will be twelve new SIs falling into three categories, Domestic Abuse (DA), Attitudes, Thinking and Behaviour (ATB) and Emotional Management (EM).  The new SIs are shorter and can be used as part of recovery for People on Probation (PoPs) that are either not suitable for Accredited Programmes (AcP), or risk not securing a place on their AcP prior to the cessation of their licence or order. My region will have selected the SIs we wish to deliver.

I will need to ensure that the Structured Interventions are delivered to the requirements of the SI manual and practice guidance Structured Interventions (Master) (rocstac.com) which may involve video monitoring or observation of sessions. I may be working in a region where this has not been previous practice, I will have had the opportunity to attend briefings on the interventions including the delivery requirements.  Structured Interventions have been designed to align with the Treatment Management provisions for accredited programmes (AcP) so if I have completed the relevant AcP TM training and the mandatory Structured Interventions briefing, I won’t require any additional training.

Having a variety of interventions will ensure that we can meet the needs of PoPs and assist them to desist from offending.  Using my skill of treatment management across these interventions will help to ensure consistent, high quality delivery as well enabling the development of the facilitators practice.

In Early 2023 a new digital database will be available which will manage all DASO client information nationally. Using one, secure system to manage client information will provide consistency and efficiency in service and reduce duplication. Access will be rolled out on a region-by-region basis and I will be informed shortly as to when my region can gain access. The Data migration strategy will ensure the system is populated with my client’s details and I will attend a national training event with ongoing access to support form a local ‘super user’.

The PLW manual is being refreshed and will be released in Spring/Summer 2023, this will be communicated with me through my region, but I can expect the new manual to better reflect my role and support me in delivering excellent service

I will have been made aware by my line manager, of the ongoing consultation around the Interventions Team Restructure review.  The implementation of the Interventions team structure set out in the TOM brings an opportunity to align and harmonise structures inherited on unification to create one common Interventions team providing equity, fairness, consistency, flexibility and resilience in the delivery of Accredited Programmes and Structured Interventions across the community. A briefing will be scheduled for late Sept, where I can expect to receive information on the different stages on this ongoing process. I may also be invited to attend workshops and discussions to inform the direction and outcome of the review and will be kept informed of the process by my region and unions.

Domestic Abuse Safety Officers (DASO) will soon have access to a new national digital database which will manage all DASO client information. Using one, secure system to manage client information will provide consistency and efficiency in service and reduce unnecessary duplication. This will benefit client handovers and continued client support should my DASO require cover. Access will be rolled out on a region-by-region basis, and I will be informed shortly as to when my team can gain access. The digital data strategy will ensure the system is populated with client details, and I will attend a national training event alongside my DASOs. I will need to identify a ‘super user’ to support with training and maintaining the system.