This page has been archived
27 JULY 2021
The content on this page and any documents associated to it should now be considered out of date.
If you weren’t looking for this page, we are sorry you haven’t found what you were looking for on this occasion. Please check the menus at the top of this page or use the search feature for up to date information on the Probation Hub.
Most relevant to colleagues in CRCs, Parent and Supply Chain Organisations
Evidencing your qualifications
The NPS is committed to ensuring professional recognition of its staff. As part of your transition into the new Probation Service we need to ensure we can evidence that all staff in roles that require authorisation to act as a Probation Officer meet the statutory guidance on professional qualifications.
What you need to do:
Probation Officers (POs), including relevant managers and senior leaders, should provide copies of their probation qualifications by the end of April 2021.
- You should check the list of documents on the final page of the ‘Preparing you for transition – Evidencing Qualifications‘ fact sheet so that you know what to prepare.
- You should scan, or photograph (e.g using a mobile phone), your certificates and ensure that any seals and signatures are clearly visible. The image must be clear, with the whole certificate visible. Blurred images cannot be accepted.
- Once you have created your clear images, you will need to submit these certificates to the following mailbox: probationcertificates@justice.gov.uk
- You should follow the subject line conventions highlighted below to enable us to process your submission
- For CRC & PO staff – Surname, First name, CRC/PO, (insert name of CRC for PO). E.g. Smith, Jane, CRC/PO, GreenFutures for Ingenuity
- For Supply Chain Staff – Surname, First Name, Supply Chain for CRC> E.g. Smith, Jane, Supply Chain, DaisyChain for Green Futures
- If you are submitting more than one certificate please submit these as a ZIP folder. The title of the zip folder should be your employee number and qualification evidenced i.e. PO
- You will receive an acknowledgement of your submission.
If you have any questions about this process, please contact NPS-qualifications@justice.gov.uk
Key information:
- Please follow the process outlined in the fact sheet UNLESS your Parent Organisation has agreed and communicated an alternative approach with you
- Please be reassured that we are not challenging your professional status, but collecting this evidence is a necessary activity for the NPS to undertake
- Please submit copies before end of April 2021
- If you have already submitted a copy as part of the pre-transfer placement exercise, there is no need to submit it again.
- Please note that we do not require other qualification evidence via this route (e.g. HR, Finance, VQ3 for PSOs). These may be recorded at a later date.