Archive – Role alignment discussions

Your future region or team want to engage with a specific group, based on their role alignment outcome.

Teams in the NPS and HMPPS wish to engage directly with staff who have received a ‘no-match’ role alignment outcome. This includes:

• Staff aligned to regions (both operational and corporate staff)
• HMPPS Corporate services staff (Health and Safety, Contract Management)
• NPS National Business Strategy and Change Team

Please note, if you are appealing a ‘No Match’ role alignment outcome, you will still be invited to a discussion.

Teams in the MOJ wish to engage directly with all staff who align to the various MoJ functions/business areas.

• This will be a one to one conversation if you are not matched to a role
• It may be a larger engagement event with your future team if you are matched to a role.

This group includes people who are aligned to these MOJ teams – Comms, Digital & Tech, Finance, Property, People Group, Project Delivery, Commercial.

If you haven’t been aligned to a role then we want to work with you to ensure that we find you a suitable role for day 1, even though for some people, this could be a temporary arrangement. Having a direct conversation with you is the best way for us to understand your role, skills and experience and help us to find the best possible outcome for you.

If your role alignment outcome letter gave you a clear match to a role then you will not be asked to have a discussion as your outcome has already been agreed.

All Staff aligned to teams within the MoJ who have been given a match to a role will be invited to an engagement event by their future function and be offered a one to one conversation if they wish to have one. If you are aligned to an MOJ team and  you had a ‘No Match’ role alignment outcome, you will be invited to a discussion.

You will be invited to a discussion with a senior representative from either the region you’ve been aligned to or your potential future team within NPS National, HMPPS or MOJ. HR representatives will be supporting this process.

The conversation may be one to one or it may be within a small group of people who are all undertaking a similar role currently within the same organisation. However, if someone would prefer to have an individual meeting as opposed to a small group discussion, please let this be known when you receive your meeting invitation.

The timing of the discussion and outcomes will vary slightly depending on which area you are aligned to.

• If you are aligned to the NPS regions, NPS National or HMPPS, then we expect your discussion will happen between 26th May and 16th June. We expect that you will hear the outcome of your discussion on or around the 18th June.
• If you are aligned to a team within the MoJ, then we expect your discussion or your engagement event with your future team to happen between 21st May and 11th June. We expect that you will hear the outcome of the discussion on or around the 17th June.

Please bear in mind that there are a large number of meetings to arrange and so they will happen at different times for different people.

There is no need to prepare anything for the discussion, it will be an exploratory conversation. The representative from your future region or team will ask you some questions to learn about you, your role and your skillset and experience. The aim is to explore what role you can do upon transfer. This could be a temporary arrangement until you are found a substantive role that is appropriate for your skills, knowledge and experience.

You are welcome to bring a Trade Union representative to your meeting, however this isn’t necessary as these are exploratory conversations with your future team.

After the conversation you will receive an outcome letter, which will explain the outcome of the meeting. You will also be given a contact point within your new team.

We expect everyone will have clarity on their day 1 role as a result of these conversations. However, for some people this may be a temporary arrangement that could change after transition, when we will work with you to find you a more suitable long term role.

In bringing such a large number of people together to form our new organisation, it is normal to undergo some post-transfer role changes in order for us to establish our new organisation.

If you are not aligned to a role, you will still transfer on the 26th June and you will be paid on time.

• If you are not covered by the National Agreement then you will transfer on your current pay.
• If you are covered by the National Agreement and where you have not aligned to a role, we will protect the value of your current pay until your role is aligned. If you align to a higher pay point once your pay band has been confirmed, we will correct this and apply those changes retrospectively back to the point of transfer.

Our priority focus at the moment is ensuring that everyone is prepared for day 1. This means that we want to work with everyone who hasn’t been aligned to a role to give them more clarity on what they will be doing upon transfer, even if this is a temporary position for some people.

After transfer, we will be continuing our journey to achieving our new operating model. To do this, we will need to review our whole workforce and ensure that we’re structured in the right way for the future. This is a very normal activity after a staff transfer, particularly one that involves bringing so many people together from multiple organisations. We want to remind everyone that the protections we have agreed with the Trade Unions, as part of the National Agreement, include a commitment to no compulsory redundancies – our aim to find a role for everyone within the new organisation or wider Civil Service.

Our intention is to explain more about this next phase of the change soon, look out for updates on the Welcome Hub and in Probation News.